How the Department of Education deals with personal information
This page is to help you understand how the privacy legislation protects your personal and health information and how department meets its obligations in respect of this information.
Further information about privacy legislation and its application to the department is detailed in the department's Privacy Management Plan.
The NSW privacy legislation - the Privacy and Personal Information Protection Act 1998 and the Health Records and Information Act 2002 - imposes specific obligations on the department when handling personal and health information that directly or indirectly identifies a person. These obligations, expressed in 12 Information Protection Principles and 15 Health Privacy Principles, relate to the collection, storage, use, disclosure and alteration of and access to personal and health information.
Modifications to the legislation
Privacy legislation allows for modification of these principles by way of codes of practice, public interest directions and statutory guidelines and regulations. The department's Privacy Code of Practice modifies Information Protection Principles as they relate to certain functions of the department. A number of public interest directions made by the Privacy Commissioner also waive or modify the application of these principles to the department. Four statutory guidelines have been developed to explain exceptions to the health privacy principles.
Collection of information
The department collects a significant volume of personal information in the administration and provision of its education, training and community services. The main classes of information collected are employee, student and other stakeholder information including information about parents and carers and information obtained in the course of developing and managing business relationships.
When collecting personal information the department will take reasonable steps to ensure that the person to whom it relates is made aware of certain matters including the purpose for which it is being collected, the intended recipients of the information and the person's right to access and correct the information. In most instances this will be achieved by a issuing a collection notice in connection with the collection.
If you are dissatisfied with the way in which the department has handled your personal or health information you can request an internal review of such conduct. A request must be in writing and addressed to the department. An internal review application form is available here.
Access and amendment
If you want to access or amend your own personal or health information you can go directly to the business centre responsible for the information. You can contact the Schools and Community Senior Information Officer on 02 9561 8999 for assistance in identifying the relevant business centre or complete a request form, available from this site, and lodge it with the business centre. Requests for access to your personal information can also be made to the department's Information Access Unit.
Other related information
Privacy Bulletins and Legal Issues Bulletins provide guidance to staff in the application of privacy principles. Privacy Bulletins are currently under review and not all are publicly accessible. Links to these bulletins will be provided as soon as the review process is complete.
The Information and Privacy Commission NSW provides support and information to the public and department to ensure the objectives of privacy legislation are achieved. Factsheets and other resources are available from the Information and Privacy Commission website.
This site uses Google Translate, a free language translation service, as an aid. Please note translation accuracy will vary across languages.
Privacy and Personal Information Protection Act 1998
Health Records and Information Privacy Act 2002
Statutory Guidelines – Health Records and Information Privacy
Department of Education and Training Privacy Code of Practice
State Records Act 1998
Government Information (Public Access) Act 2009
Privacy Contact Officer
Legal Services Directorate
Level 5, 35 Bridge Street
Sydney NSW 2000, Australia
Telephone: 02 9561 8538; 1300 679 332 (switchboard)
Facsimile: 9561 8543